Privacy policy

We collect information or data about you when you use this website.

This includes:

  • any feedback you leave, including your name and email address, if you choose to provide it
  • part of your computers IP address
  • details about which web browser and device you are using (e.g. the version and screen size)
  • information on how you use this website, including the pages you visit, using analytics and cookies
  • your name and email address, if you choose to sign up to our newsletter

This enables us to:

  • respond to any feedback you send us, if you’ve asked us to
  • learn where visitors to this website came from
  • ensure this website works correctly for as many devices as possible
  • learn which parts of this website are more or less popular to help focus on what’s most useful for most people
  • if you have signed up to our newsletter, send you updates about the Arctic Office

We cannot personally identify you with this information, unless you provide it yourself directly.

Keeping your information secure

Transmitting information over the internet is generally not completely secure, and we can’t guarantee the security of your data.

Any data you transmit is at your own risk

We have procedures and security features in place to try and keep your data secure once we receive it.

Processing your information

We handle personal data in compliance with the Data Protection Act 1998, and recognise the importance of the correct and lawful processing of personal data in maintaining confidence in our operations. Further information can be found in our Parent Body’s information notice.

Where your information is stored

We will store your data to ensure an adequate level of protection for your data protection rights and freedoms. This sometimes may involve the use of assured third-party systems.

Google analytics

We use Google Analytics to collect information about how you use this website. Please see for more information.

We use IP address anonymisation to prevent your full IP address being stored. Please see for more information.


We use the official Twitter widget to embed tweets on our homepage. Please see for more information.

We opt-out of Twitter using information from our website to tailor content and suggestions for Twitter users. Please see for more information.


We use MailChimp to send you updates by email about the Arctic Office, if you have signed up. Please see for more information.

If you sign up:

  • your contact information will be held for 3 years, we will then ask if you still want these updates
  • you can contact us if your name or email address changes
  • you can stop receiving these updates at any time using this form, this will also delete your details

Disclosing your information

We won’t pass on your details to other websites, unless you provide your consent for us to do so, and we won’t share your information with any other organisations for marketing, market research or commercial purposes.

We may pass on your personal information if we have a legal obligation to do so.

Your rights

You can find out what information we hold about you, and ask us not use any of the information we collect.

Our contact information is:

If you are not happy with the response you receive, or do not hear back, please follow the BAS complaints procedure.

Links to other websites

This website has links to other websites for which we are not responsible.

This privacy policy only applies to this website.

Following a link to another website

If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.

Changes to this policy

24th April 2018

  • added information on how long information is stored in MailChimp
  • added information on how to update information stored in MailChimp
  • added information and link on how to unsubscribe and delete information from MailChimp

23rd April 2018

  • initial policy